September 2017

Introduction

Excitement is building for many of us, as the IPEd conference in Brisbane is only a couple of weeks away. Particularly excited will be the 30 or so keen Editors Victoria members who replied with ‘Get me to Brizzy’ before the deadline; they'll be receiving a nice subsidy of around $160 from Editors Victoria to help cover their conference costs.

In this newsletter, we have our final conference update and an advert from conference gold sponsor Capstone Editing that will interest academic editors looking for more work. If you can’t make it to Brisbane, you can still access some of the sessions online – details of the pay-to-view registration are below.

The IPEd annual general meeting (AGM) will take place at the conference (IPEd sent an email with the details on 23 August). We encourage all financial professional or honorary life members (both at the meeting or by other means) to vote on a motion that Editors Victoria has put up. The motion is for a change in the constitution that will help us manage our money for the benefit of our members. We explain what it’s about below.

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Inaugural AGM for Editors Victoria, a Branch of IPEd

Thursday 17 August saw 40 Editors Victoria members congregate at CQ Centre on Queen Street for a night of business and a smattering of trivia.

Outgoing President Jackey Coyle gave a report outlining the position of Editors Victoria up to and including its shift to being a branch of IPEd, and thanked the members of the executive committee who have supported her presidency.

Committee members reported on their activities for the following subcommittees:

  • communication
  • freelance affairs
  • events
  • budget
  • professional development/mentoring.

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AGM Report from the President

Past Presidents, Honorary Life Members, Members, Staff and Friends:

I’d like to open the 2017 AGM with a big welcome to our first AGM as a branch – and my last AGM as president.

In my three years in this job, we’ve succeeded in achieving several important goals – on both a local and national level.

We’ve established a presence, if not a dedicated space, at the Wheeler Centre, holding meetings there and collaborating with Writers Victoria, Melbourne Writers Festival and other organisations who make up the writing community of Melbourne, the world’s second City of Literature.

We’ve transitioned to a national body, with our role in this transition evolving from poring over virtual reams of white papers that became green papers, to firing up members to participate in the discussion and vote, to playing devil’s advocate concerning Council decisions, to handing over our resources, systems, processes and people to help.

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Budget Report

Editors Victoria has submitted budgets covering our branch administration and activity programs to IPEd, for the year ended 30 June 2017 and for the current financial year. We have also managed the submission of expenses for payment, including ensuring they were budgeted. Unfortunately, due to IPEd staffing difficulties and other aspects of implementing the new organisation, we did not receive any financial reporting during the 2017 financial year. This makes management of our budget very difficult and clearly cannot continue. With competent IPEd staff and sound systems now in place, we look forward to regular budget-actual reporting for the branch.

Charles Houen
Budget Officer
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Freelance Affairs Report

Subcommittee: Mary-Jo O’Rourke, Anne Gugger

In the 12 months since mid-2016, the main work of the freelance portfolio has involved the IPEd transition and changeover to the IPEd Editors Directory.

Editors Directory

The new IPEd Editors Directory came online in the first week of January. Freelancers now create and amend their own entries, which has also reduced the cost. The Editors Victoria Freelance Register is being kept open until the end of the year, but new entries are not being accepted nor existing entries updated; a note will be added to the web page to this effect, redirecting those who are seeking editors to the IPEd Editors Directory web page.

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Events Report

Kate Cuthbert, Outgoing Events Officer

Since the last AGM, the events team has run six events, including our very successful collaboration with RMIT in August of last year. The events of this past year included:

  • Student Event with RMIT (118 attendees)
  • Alice Pung – working with young writers (30 attendees)
  • Christmas Event – featuring acapella group Drums of War (45 attendees)
  • Angela Meyer – working as a commissioning editor (40 attendees)
  • Claire Richardson – keeping your body healthy (21 attendees)
  • Live Q&A with Jackey Coyle and Peter Riches (35 attendees)

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Communication Report

Margie Beilharz, Communication Officer

The Communication Team

Paul Bugeja began the 2016–17 year as communication officer, but left us a few months ago to move to Sydney. I took over the position then as a fill-in, but have volunteered to stay on in the role, in addition to editing the newsletter (which is a paid role, at 12 hours per month).

Other members of the comms team over the year have been:

  • Susan Pierotti, who regularly sends through information for sharing on social media
  • Sally Holdsworth, who has organised many book reviews and Q&A articles
  • Ruth Fluhr, who got a north-east Victoria editors group going and reported regularly
  • Natasha Saltmarsh, who contributed to both the events and comms subcommittees and provided a couple of great event write-ups.

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IPEd Report

Renée Otmar, IPEd Councillor (Victoria)

I joined the IPEd Council three months ago as Victoria's Councillor, and so this report is necessarily short and sweet. This has been a year of consolidation for IPEd, with the staffing team now well established and new data management systems being bedded down. The financial reports have been audited and are ready for presentation to the members at IPEd's AGM, to be held at the IPEd conference in September. Council has finalised its three-year strategic plan and an implementation plan for the next 12 months; both will be launched at the AGM and will appear on the website shortly.

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Mentoring Program Report

Louise Zedda-Sampson, Outgoing Mentorship Coordinator

Earlier this year, the National Mentoring Program became an IPEd Standing Committee, which means it is now a permanent IPEd subcommittee (the same as the Accreditation Board) that consists of a delegate from each state and reports directly to Council. It is a completely volunteer program, with the only payment being a small honorarium paid to the mentors by the mentee.

Victoria is the largest member state and thus has maintained the largest number of active mentorships. Victoria has maintained an average of four active mentorships throughout the year. The mentors have varied backgrounds and have assisted the mentees in many areas: establishing their businesses, gaining experience in different fields of editing (two examples being fiction and academic editing), preparing for accreditation, or just generally fine-tuning or improving their skills. The people who have applied for mentorships have ranged from newly established editors with only a few years’ experience, to accredited editors, to people who have been editors for over 10 years and have worked in the major publishing houses.

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IPEd AGM 14 September: Please Vote for Our Motion

IPEd will hold its AGM at the Brisbane conference, on Thursday 14 September. One of the items will be a vote on a motion put forward by Editors Victoria to amend the IPEd constitution.

What It’s About

At the time of transition to the national society, Editors Victoria had a substantial amount of accumulated funds. We donated $60,000 to IPEd for its use, but there is a large balance (over $80,000) that we wish to retain control over. That will let us spend this money on initiatives directly relating to our activities for the benefit of our members (such as subsidising members’ attendance at conferences or running special branch activities that would not be covered by IPEd). We could also donate money to support particular IPEd projects.

As things stand, we can’t transfer this balance to IPEd without losing control of it. That’s because a section of the constitution requires the amount of ‘branch-reserved’ funds to have been determined before transition. We had not decided on the amount before transition, and there may be other branches also caught in the same bind.

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